Leasing & Administration Coordinator

Kitchener Full Time

Reporting to the Director of Operations, the Leasing & Administration Coordinator is responsible for supporting the Property Administrator, Building Manager's, Property Manager's & Director of Operations in successfully managing the sites in a professional manner.

Duties & Responsibilities:

  • Provide excellent leasing skills, constantly seeking to minimize vacancy and achieve leasing targeted goals
  • Provide administrative /leasing duties and support to the Building Managers, Property Administrators and Property Manager as requested and as directed by the Property Manager
  • Ensure rates are at market rent to facilitate quick absorption
  • Greet/meet prospective residents and determine their needs and requests for their new home
  • Complete application to lease with the prospective resident, obtain all required documentation in accordance with company procedures
  • Submit and process applications for approval and timely advise applicants of their approval review outcome
  • Prepare lease agreements and all required documentation in accordance with company procedures
  • Prepare keys and schedule Move-in inspection with future residents
  • Complete and submit Traffic & Leasing reports
  • Ensure all suites are completely move in ready for resident to move-in on agreed date
  • Provide the workflow of maintenance and administrative duties as directed by the Property Manager
  • Manage and maintain accurate database with rent collection/leasing and all other administrative duties as directed by the Property Manager
  • Manage and maintain work orders – create, receive, close and ensure accuracy
  • Carry out other duties and/or procedures related to the leasing, marketing, rental and administration of suites as may be assigned by the Property Manager
  • Communicate with the Property Manager, team members and Building Managers on an ongoing basis


  • 1+ years of related experience in the rental/leasing industry
  • Completion of High School or general education degree (GED)
  • Strong communication and interpersonal skills
  • Exceptional customer service and organizational skills
  • Computer skills (Microsoft Office, Excel, Outlook, Yardi, Internet)
  • Ability to work a flexible schedule, including evenings and weekends
  • Strong team player and ability to multi- task in a fast-paced environment
  • Valid Driving license

Job Type: Full-time


  • Dental care
  • Extended health care
  • Vision care


  • 8 hour shift

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